Important Information about how we use your data

The majority of the information that we collect from people who contact The Community Foundation is related to grant applications, although we also hold information on community groups, and people who wish to be kept up to date with various community events and community initiatives.  We also store some data about the people who support us financially, or who give financially through The Community Foundation.

When people apply for a grant from The Community Foundation we often have to collect data about their personal circumstances.  This information is necessary to enable us to make a decision about whether we are able to support the request.

If we do support the request, we hold the grant application data for a period of 7 years.  This is because a successful application will lead to a contract being formed between the applicant and The Community Foundation, and a payment being made to the applicant.  Records of financial transactions are usually stored for 7 years.

If your application is not supported, the data will usually be held for 2 years.  This is because we need to hold it until we have had an audit of the year in question.  This audit includes a look at our policies, procedures and practices, and we may be asked to justify the reason for declining an application.

If a donation is made through The Community Foundation we will again hold the associated data for a period of 7 years.  This is because it is related to a financial transaction.  If you have provided a Gift Aid form with your donation, and have ticked the box that relates to claiming Gift Aid until further notice, we may hold this data for a longer period of time.